In this article we will see what is a wiki software, its uses and applications, the best wiki software with premium, free and opensource wiki options.
Wiki software is a type of software/app that enables you to create a website or platform called ‘Wikis’ where you can collaboratively create, edit and manage content.
With the help of wiki software, people can collaboratively create, edit, and share content on the Wiki.
Wiki software is also known as a wiki engine or wiki platform. A wiki website allows multiple users to contribute and modify its content using a simplified markup language or an easy-to-use web-based interface.
Wiki software provides a platform for users to create and organize company knowledge, create project documentation, and other collaborative environments.
A ‘wiki software’ is a software which is used to create a collaborative environment known as a “Wiki”.
Note: Sometimes a Wiki is misspelled as ‘Wikki’, example people search the web for a “Personal Wikki’.
If you are interested in creating an internal wiki website, you should read our guide to creating an internal wiki website using WordPress.
You could use a wiki software on a public-facing wiki, private network wiki or a personal wiki. Wiki software can be used in different ways based on use cases. They are,
There are many wiki tools to choose from. We have reviewed some of the best ones based on social forums like Reddit and Quora. They range from free and open-source wiki software to premium wikis.
These wiki software require payment. They can be self-hosted software (you need separate hosting) or hosted software as a service (SAAS). The advantage of getting a premium tool is that you get dedicated support instead of just community support.
Note: You can skip this part if you don’t want to pay for a wiki software and go to the free and open-source wiki software list.
Meet Helpie Wiki, the modern, powerful and affordable wiki software.
Helpie Wiki is a WordPress plugin that adds wiki features to the WordPress CMS. WordPress is flexible and easy to extend with thousands of plugins and themes. Helpie Wiki is the only WordPress plugin that lets you create a fully collaborative wiki.
If you are new to WordPress, check out our tutorial on how to get started with WordPress in 5 minutes.
Helpie Wiki can be a smart and affordable alternative to free open source wiki software and costly hosted wiki software. That’s why many users of MediaWiki and Confluence have switched to Helpie Wiki.
Helpie is the most affordable at $59 / year / site.
Here’s a shorter guide to set up your wiki website with Helpie KB – WordPress Wiki Plugin.
You can also use it on a local server with Flywheel or other tools.
Document360 is a SAAS wiki software for companies. It has a variety of useful features including WYSIWYG interface, granular access control for documents, article history / rollback and more.
Document360 is wiki which integrates with other platforms like Slack, Drift and more.
Document360 is $149 / project / month
Nuclino is a modern, fast cloud based wiki for teams and companies to organise their documents. Nuclino is minimal and has a lower learning curve for new users.
Nuclino has 4 unique views to organise and navigate information:
Nuclino costs $5 / user / month
Slite is a modern wiki software that has a free tier. The free tier allows upto 50 docs.
Slite also integrations with hundreds of other apps including Slack, Trello, Google Sheets, Youtube, etc. Slite also provides Ask, a AI based answering solution from the data in the knowledge base.
There are a lot more features in Slites which you can checkout here. Slite also provides desktop and mobile apps.
Slite Standard costs $8 / user / month.
Confluence is a collaboration software by Atlassian, the company behind JIRA, HipChat, and Bitbucket. It has spaces for sharing content and connecting teams. It is an enterprise wiki software with pricing based on user numbers. The hosted wiki costs $5 per user, and the self-hosted wiki has a one-time price per user.
Also see Best Knowledge Base Software
Several companies give hosted wiki solutions as a SAAS product. Mostly they have a basic free plan, and premium plans are paid a monthly or yearly subscriptions.
Microsoft has given some hosted wiki software like Sharepoint (used as Enterprise wiki and Team wiki) and Onenote which integrates with Microsoft Office to create a web-based collaborative platform.
There are also other types of hosted wiki software like Notion, Evernote, etc.,
MediaWiki is the most popular wiki software and best open source wiki software available on the internet. It is a good option for company intranets especially if you are running large projects and going to handle a high number of contents. For example, it is the wiki software running on Wikipedia, and so you know that it can manage large projects.
Click here to get dedicated wiki hosting.
The core software lacks built-in functionality, but there are many extensions available. You can even hire a developer to get your wiki customized.
DokuWiki is a simple wiki software which is best suitable for creating and managing documentation. It is easy to manage and restrict teams and work-groups with DokuWiki. It does lack some advanced features compared to other wiki software, but it shines in its user-friendliness.
Tiki is an open-source Groupware and Content Management System (CMS) for creating a wiki platform with additional functionality. Though it is mainly a collaboration tool, it can also be used to create websites and intranets, for forums, chat rooms, blog, and image gallery, calendar, and much more. So you will be able to grow your encyclopedia into something greater.
There are some other open source wiki software which are popular but they didn’t meet our criteria.
TiddlyWiki and ZimWiki are great for people looking for personal wiki software. Both are great for taking notes.
BookStack – is a free and open-source wiki that have authentication integration with login providers such as such as GitHub, Google, Slack, AzureAD, Okta and LADP.
FosWiki is a free, open-source entriprise wiki software with a good development and support community and also provides many useful extensions.
What do you think about the tools which we have mentioned here? What wiki software do you use? Please tell us in the small survey below.
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