Helpie WP

WPForms Entries – Save, View and Display for FREE (+ More Automations)

Do you want to perform actions with user-submitted information in WPForms lite plugin?

WPForms lite (free plugin) does not save form entries to the database so you cannot save and ‘View Entries’ in the free version.

To access, manage and review the details your users share with you, you need to upgrade to WPForms paid plugin. In WPForms Entry Management is only available in the paid plans along with other premium features such as Multi-page Forms, Conditional Logic, etc.,

You might not want to buy a premium plugin just to save WPForms entries to the database and you’re looking for ‘WPForms view entries free’ options. Some people even search for “WPForms pro nulled” which is not good because of the harm nulled plugins could bring to you.

How To Save And Display WPForms Entries For Free?

To save and display WPForms entries for free you need to use a free WPForms database add-on.

Tablesome is a free contact form automation plugin that works as a WPForms database add-on that allows you to save WPForms form submissions to a database. It offers better features than the WPForms Entries Management.

Not only can you save the entries, edit & delete the entries, display them on WP posts & pages on the frontend, and export entries to CSV & XLSX files.

You could also automatically export the WPForms entries (contacts) to the email marketing tools such as Mailchimp, HubSpot, database tools such as Notion, Google Sheets, Google Drive, and more.

It works with WPForms Recaptcha and you can use it as a backup in case WPForms is not sending an email.

You can download and try the free Tablesome plugin here.

You could also use Tablesome Pro to allow users to edit WPForms entries frontend and show users their own form entries.

Quick Video Tutorial – WPForms Save & View Entries For Free

How To Save WPForms Entries In Tablesome?

Before following these steps you have to setup a form with the WPForms plugin. If you’ve not created a WordPress contact form with the WPForms Lite plugin. After setting up the WPForms form in the WordPress dashboard menu,,

Go to Tablesome → Create New Table
In the Create New Table page give the table a suitable title and move to the Triggers & Actions toolbar to create a WPForms Trigger

In the Actions toolbar, under the Trigger 1 section select “WPForms” in the integrations field
Then add “On Forms Submit” in the Types of Actions field and select the form from which you want to save the entries in the Forms field. Now a new section named Action (set 1) will be opened
In the Actions select ‘Tablesome’ in the Integrations fields and then select the ‘Add Row’ in Actions
You will see that the “Auto-detect other form fields” toggle option is pre-selected by default and it will show the number of fields that are detected from your WPForms form.
When a new form is submitted, columns will be automatically created in the table and entries will be saved
There is another option called ‘Manually Match Some Fields’, you can choose it if you want to save only select fields from your form
Then click ‘Save Table’ to save the table and your WPForms entries would be saved to this table
You can submit a test form to see if a form is successfully getting saved to the table

Besides saving your form entries, you also can View, Edit, and Delete the form entries.

Viewing Form Entries

Your WPForms entries would automatically be saved to the Tablesome table that you’ve created
You can go to your WordPress dashboard menu and go to Tablesome → All Tables. This ‘All Tables’ page is like the “Entries Overview Page”
Here you can click to view the table you’ve created to save form entries
This table would be your “Form Entries Page”.
You could add another form to the same table by adding a 2nd Trigger to the table. But it is not recommended unless the forms are connected to each other.

Editing And Deleting The Form Entries

Not just viewing the form entries you can also manipulate the form entries, that is, edit and delete the form entries.

Editing Form Entries

To edit the WPForms entries, go to Tablesome → All Tables
Select the table that you want to edit
You can directly select the table cell and edit the form entry
Then click ‘Update Table’ to save the edit that you’ve made

Frontend Editing Form Entries

Delete Form Entries

If you want to delete all the WPForms entries, you can delete the table where the WPForms entries are saved
To do this go to Tablesome → All Tables
Near the table that you want to delete there will be a ‘Trash’ option
Click the ‘Trash’ option and delete the table with WPForms entries
If you want to delete a selective entry, go to the table where the entries are
If you move the cursor towards the left of the 1st column you could see a ‘Menu’ icon
Click the Menu icon and you can see a set of row control options
In this set of row options, you can find the ‘Delete Row’ option
Click Delete Row and the row that has the WPForms Entry would be deleted
Option to select and bulk delete entries would be added in the upcoming versions of Tablesome

Searching and Filtering Entries

When you have a large set of form entries you would want to find a specific form entry by searching and filtering the form entries database.

To do this you can make use of the Search and Filter options available with Tablesome tables.

You can find the Search Bar and Filter options in the top left corner of the table. In the search bar, you can type in to find the data you want.

To filter the form entries,

Go to the table and click the ‘Filter’
Then click ‘Add A Filter’ and it will open the table filter option
To add a filter select the column you want to filter in the 1st field
In the 2nd field choose the operator and in the 3rd field give the value with which you want to filter the column rows.

Exporting The Saved WPForms Entries Manually

If you want to manually export the WPForms entries that were saved to your tables, there is an export option that you can use to export the WPForms entries. You can export the entries data in CSV and XLSX file format.

To do this click the ‘Export a Table’ in the Tablesome dashboard. If you are on any of the Tablesome pages, you can find the ‘Export Table’ button on top of the page.

In the export option, you can,

Select the table in which your form entries are saved
Then choose the format (CSV or XLSX) to export
Select the type of Delimiter (comma, semicolon, or tabulator)
Then click the ‘Export’ button

Automatically Export WPForms Entries to Mailchimp

When a form is submitted you might want to automatically export the contact information to an email marketing tool to automatically send follow-up emails to form submitters.

Tablesome helps you to integrate WPForms to Mailchimp, a popular email marketing tool so that when a WPForms form is submitted it is automatically sent and saved as a Mailchimp Contact.

To connect WPForms and Mailchimp you need to first generate a Mailchimp API Key. To generate an API key

Go to the Mailchimp website and log in with your Mailchimp account, if you don’t already have an account create a new account and login into Mailchimp
In the Mailchimp dashboard, scroll down to your profile picture and then select the profile.
Then choose Extras -> API Keys.
Here you will find the list of Generate API keys. If you have not generated an API key, then select “Create a Key”.
Once done, just copy the key so that you can paste it into the WordPress site that you want to integrate.
Then go to your WordPress site’s admin dashboard and paste the key in Tablesome Settings → Integrations → Mailchimp.
After pasting the Key, click Connect to Mailchimp and it will be connected. Then save the settings.
Next, go to the table in which you are saving the WPForms Entries or create a new table and setup an On Form Submit Trigger and select the form (see the “How to save WPForms entries” section for details)
Then setup a second action Action for the WPForms On Forms Submit Trigger by clicking the “Add another section” button
Here select Mailchimp integration and Add Contact action

Then you can select the Mailchimp audience in which you want to save the contact and select the field which you want to export to Mailchimp
You can also setup a condition if you don’t want to send every form that is submitted
You can also add a Tag to the contact when it gets exported and then click the “Update Table” button
We have successfully integrated WPForms and Mailchimp and your contact will be automatically exported when a new form is submitted

How to Display WPForms Form Entries on WordPress Posts and Pages?

Now that we have seen how to save form entries to tables, you also might want to display the WPForms entries on WordPress pages and posts.

To display form entries you can use the Tablesome shortcode displayed under the table title.

Copy the table shortcode that is displayed and go to the page or post where you want to display the form entries
Add a shortcode block in the block editor and paste the table shortcode
Then publish and check the page. Your WPForms entries table will be displayed on the WordPress frontend on posts and pages.
Even as new form entries are being submitted they will be automatically added and displayed on the table.

Creating A Shortcode with Tablesome Shortcode Builder

You can also create a custom shortcode to customize your tables using the Tablesome Shortcode Builder.

To access the Shortcode Builder,

Go to the page/post where you want to display the WPForms entries
Search for the Tablesome Shortcode block and add it to the page
In this block, you can find options to customize the display of your WPForms Entries table
You can hide any of the columns, change the pagination limit, and enable or disable table options
Choose your preferences and save the shortcode
Publish the page and your customized WPForms entries table will be displayed

Styling the table

You might want to change the style of the table with WPForms entries to match your site.

Tablesome allows you to customize the style of your table and you can change the Background Color of the Header & Rows, Font Color, Typography, and Font Size of the table content.

Justin Kumar

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Justin Kumar

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3 years ago

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